Terms and conditions

Acceptance to Camp

Payment of fees does not ensure acceptance. All applications will be reviewed and assessed by the Director and the Border Music Camp Committee.

Placement in ensembles

Musicians are assigned to the morning ensembles through the audition process. Students move from junior to senior positions within and between the morning ensembles in line with their musical development, through regular music lessons and ensemble experience. Assignment of musicians to ensembles is at the discretion of the Director and the Committee.

Instruments catered for 

Border Music Camp caters for instruments played in standard configurations of symphony orchestras and symphonic wind ensembles:

• flute and piccolo
• oboe and cor anglais
• clarinet (all types)
• saxophone (all types)
• bassoon
• horn
• trumpet
• trombone
• euphonium, tenor horn, tenor tuba, and baritone
• tuba
• percussion (including timpani)
• violin
• viola
• cello
• double bass

We regret it is impossible to cater for guitar, recorder, piano or harp, but we invite students of these instruments to audition for percussion. Percussion students must be at least Grade 3 AMEB in their regular instrument (e.g. recorder, piano, guitar, harp).

Restrictions on instruments

For some very popular instruments, we have set a maximum number of places for each ensemble. These instruments include (but are not limited to) flute, trumpet and percussion. Admission of these instruments is in order of receipt of application. We maintain a waiting list in case of withdrawals, but we urge you to apply early.

Restrictions on boarding

Dormitory accommodation is limited. Applicants who live in the Albury/Wodonga (2640/3690) area are not eligible for boarding. The Scots School has recently refurbished their boarding houses and because of this there are very limited places for boarding.
Due to limited availability of rooms, to be eligible for boarding you must be in Year 8 – 12 at school at the time of camp, and under 18 years of age.
You will be notified one month prior to camp commencement if your application for boarding has been successful.

Minimum ages

The minimum age for Morning Only students is eight years as at the start of Camp. There is no maximum age for Camp.
We suggest Short Day and Long Day students should be at least ten years old.
Due to limited availability of rooms, to be eligible for boarding you must be in Year 8-12 at school at the time of Camp, and under 18 years of age.

Photography

Photography, videoing, filming, and the use of mobile phones and electronic devices, are not permitted during concerts, or any rehearsals or timetabled activities. This is because of concerns about interruptions to performances, copyright, consent, privacy and duty of care.
A Camp photographer has been appointed, and these photos are available to parents and Campers at a reasonable cost.

Attendance

Because of the group nature of the Camp activities, it is necessary for all students to attend all timetabled sessions included in the package for which they have paid. In particular, all Campers must attend concert rehearsals on the final Saturday of Camp.

Camp opening
On the Sunday on which Camp commences, all Campers are required to:

• register (from 12:00 noon);
• attend an audition (from noon onwards);attend the opening assembly (at 3:15 p.m.); and
• attend the first rehearsal of their ensemble (concludes 5:15 p.m.).

More details can be found here.

Changes to the timetable and activities

Border Music Camp reserves the right to alter timetabled sessions, activities and events, at any time with little or no notice.

Adult students

Adult students are welcome to participate in all musical activities at Border Music Camp, including evening concerts and the Thursday big band night. Organised social activities in the afternoons and evenings are restricted to children aged 18 or under who are attending school.

Camp conclusion

Border Music Camp concludes after supper following the final concert on Saturday 8 July 2023. All students must attend this concert.

Policies

Border Music Camp's policies may be found here.

COVID-19 and flu vaccination policy

In line with advice from the NSW Department of Health and Department of Education, Border Music Camp strongly recommends that all students, staff (and their families) who are 5 years and older get vaccinated for COVID-19 and flu.

Health disclaimer and waiver

I acknowledge that this event may be cancelled, potentially with little or no notice, for health-related (including COVID-19) reasons. I confirm that I will not hold Border Music Camp Inc. liable for any loss or consequences suffered as a result and I expressly waive any claim I might have for compensation.
Students should not attend camp if they are unwell. A parent or guardian will be required to immediately retrieve their children from camp if they are displaying COVID-19 or flu-like symptoms. A student over the age of 18 will be required to immediately return home or make arrangements to be picked up.
In the event of a medical emergency, I acknowledge that the Border Music Camp Staff and Committee may be required to call triple zero (000) for an ambulance and that associated costs of any required transport to emergency services will be at the cost of the student, or parent/guardian of students under the age of 18.

Cancellation and withdrawal

If Border Music Camp Inc. cancels the event, we make a full refund of fees.
If a Long Day, Short Day, or Morning Only student withdraws from the event for any reason other than for genuine sickness or injury, we will refund a relative proportion of fees minus an administration fee of $30, depending on the circumstances of the withdrawal. Due to the limited availability of places for Live-In students, cancellations will be entitled to recieve a 50% refund.
From Camp commencement, any withdrawal will be subject to a withdrawal fee calculated on a daily attendance pro-rata basis, but in any event, will not be less than 50% of the Camp fee.

Code of conduct

To be read and understood by each participant, parent, or guardian.

• I understand that while at this event I will be under the supervision and management of the Border Music Camp (BMC) Committee, Director and staff. I agree to cooperate with them in all matters pertaining to Camp. I also respect the rules of the host venue.
• I acknowledge that a large part of event is about working together and assisting in any way I can, including identifying myself as a BMC participant by wearing my name tag.
• I respect the rights of others and will treat them the way I expect to be treated myself, maintaining a high degree of courtesy, manners, maturity and respect. I will not harass other students, staff or those helping to run this event.
• I accept that the event is tobacco, drug and alcohol-free. I will notify the Director of any prescription medications that are brought to the event.
• I accept that to create a safe musical environment for everyone means following health and safety requirements at Camp, including staying home if I am unwell.
• I acknowledge that mobile phones are to be switched off while at the event during rehearsals, tutorials, concerts, and after lights out (if boarding), otherwise they will be confiscated.
• I recognise that if I fail to follow this Code of Conduct, I will be liable for expulsion from the event.

Loss and damage waiver

I acknowledge that Border Music Camp Inc. accepts no responsibility or liability for any damage to, loss or theft of any of my possessions, including musical instruments. I acknowledge that any possessions brought to the event are at my sole risk, responsibility, and liability.
Please ensure all property is labelled.

Media release

During this event there may be media coverage and photography of students and activities at camp, for promotional purposes. If you do not wish to be photographed or do not wish your child to be photographed during the event please let us know before the event at studentadmin@bordermusiccamp.org.au.
We unfortunately cannot prevent students from taking photos, video or audio and placing them online or on social media. In applying to attend this event, or in applying on behalf of a child, you will not hold Border Music Camp Inc. responsible for these kinds of actions.

Participants at or over the age of 18

Please bring photo identification to registration (e.g. driver’s licence or passport) to help provide a better child-safe environment. Camp participants at or over the age of 18 are expected to read our Child Safe Policy. We will have a meeting on the first day of Camp for all adult students to discuss our Child Safe Policy and duty of care to younger students.

Orchestral requirements

Please bring with you to Camp:

• Soft lead pencil and eraser
• Music stand (labelled with your name)
• String players: adjusters, spare strings and mute;
• Cellists: donut
• Woodwind players: spare reeds and cork grease
• Percussionists: drumsticks or mallets
• Ear plugs
• Enthusiasm

Acceptance

As the applicant student or, if I am aged under 18 years of age, my parent or guardian, I have read and agree to the above Media Release, Code of Conduct, Loss & Damage Waiver and Health Disclaimer & Waiver.
By completing and lodging an application to attend the event I acknowledge these conditions, consents, disclaimers and waivers, and accept them.